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Withdrawals and Refunds

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Enrollment Fees

Upon acceptance into a study abroad experience, every student will be charged a $150 enrollment fee by Guilford College. This fee becomes non-refundable at the end of the month in which the student is notified of acceptance. Other partners may require deposits of varying amounts (which you pay to them directly) with indvidualized refund schedules.

Other Refunds

All other refunds depend on the particular type of program from which a student withdraws or is removed. There are seven types:
• Guilford faculty-led semester programs
• Guilford faculty-coordinated semester programs
• Affiliated partner semester programs
• Faculty/staff-led January term programs
• Affiliated partner January term programs
• Guilford faculty-led summer programs
• Affiliated partner summer programs
If you do not know your program type, consult the study abroad staff. Refund schedules for each type follow below.

Withdrawal or Removal from Guilford faculty-led Semester Programs

Students receive a pro-rata refund of study abroad tuition, room, and board fees up to the 4th calendar week after the program’s official start date. All refund checks are made payable to the student. Financial aid that requires half-time or full-time enrollment for the term will be canceled in accordance with state and/or federal requirements.

For students who officially and completely withdraw or are removed from a semester study abroad program after the program’s official start date, their assessed tuition, room and board charges will be prorated according to the schedule below.

Students should be aware that withdrawal or removal may result in adjustments to financial aid awards. For withdrawing students who are receiving federal aid through Guilford College, the aid adjustment is dictated by federal regulations:
• First day of the program through the beginning of the program through the first day of the second week – 90% Adjustment
• Second day of the program’s second week through the first day of the third week – 75% Adjustment
• Second day of the program’s third week through the first day of the fourth week – 50%Adjustment
• Second day of the program’s fourth week through the first day of the 5th week – 25% Adjustment
• Starting the second day of the 5th week – No Adjustment
 
Regarding airfare for semester faculty-led program group flights
 
• 65 days before the program’s start date, students are responsible for paying the College 100% of the airfare unless they have been granted an exemption from taking the group flight. Penalties for the cancellation of independently booked flights will be determined by the airline.

Withdrawal or Removal from Faculty-coordinated or Affiliated Partner Semester Programs.

Availability of refunds for study abroad fees on faculty-coordinated or affiliated programs is often determined by our partner organization. For information, see the
partner website or consult with the study abroad staff. Regarding airfare for semester coordinated or affiliated program group flights:
• 65 days before the program’s start date, students are responsible for paying the College 100% of the airfare unless they have been granted an exemption from taking the group flight and/or are flying independently. Penalties for the cancellation of independently booked flights will be determined by the airline.

Withdrawal from a Faculty/Staff-Led January term International Study Abroad or Faculty/Staff-Led Domestic Study Away

Refunds for withdrawing from a Guilford faculty/staff-led January term study abroad or domestic faculty/staff-led study away depend on the date of withdrawal.
• First two weeks after the due date of full payment – 50% refund
• Third and fourth weeks after the due date of the full payment – 25% refund
• Beginning of the fifth week after the due date of the full payment – 0% refund

Regarding airfare for January term group flights:
• 65 days before the program’s start date, students are responsible for paying the College 100% of the airfare unless they have been granted an exemption from taking the group flight and/or are flying independently. Penalties for the cancellation of independently booked flights will be determined by the airline.

Withdrawal or Removal from an Affiliated Partner January term International Study Abroad and Domestic Study Away Program without a faculty/staff leader.

Withdrawal and refund schedules for affiliated partner programs are determined by our partner. See their website.

Regarding airfare for affiliated partner international study abroad and domestic study away:
• Students book their own independent travel. Penalties for the cancellation of these tickets will be determined by the airline.

Withdrawal or Removal from a Summer term International Study Abroad.

Refunds for withdrawing from a summer term international program depend on the type of program and the date of withdrawal.

For Guilford faculty/staff-led programs:
• Six to eight weeks before the start date – 75% refund
• Four to five weeks before the start date – 50% refund
• Three weeks before the start date  – 25% refund
• Two weeks or less before the start date  – 0% refund

Withdrawal and refund schedules for affiliated partner programs are determined by our partner. See their website.

Regarding airfare for summer term group flights:
• Once ticketed, students are responsible for paying the College 100% of the airfare unless they have been granted an exemption from taking the group flight and/or are flying independently. Penalties for the cancellation of independently booked tickets will be determined by the airline.

Last Revised 3/29/13